Coordinate with Community Groups


Jump to:
Recruit and Register Athletes
Schedule Try-Outs, Games, and Practices
Coordinate Use and Scheduling of Facilities for Practices and Events


1. Recruit and Register Athletes

Work with local media using public service announcements, include newspaper, radio, and cable access.

Partner with local school districts to distribute informational fliers for your program, but be sure to get approval first.

Partner with local Park and Recreation or Community Education agencies, many times an ad in their brochure is relatively inexpensive. They may also be willing to work with you regarding registration.

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2. Schedule Try-Outs, Games, and Practices
(Schedule Try-outs, Games, and Practices to Minimize Conflicts Between Sports from Different “Seasons”)

Contact other associations in your community and know when their programs run.

Check with School District calendar of events to avoid conflicts. (Know MSHSL rules regarding out of season practice restrictions for high school age athletes.)

Be aware of other local non-sport activities that may conflict as well.

Get together with other associations and plan seasons to have the least amount of conflict regarding scheduling, this allows participants to enjoy many different experiences.

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3. Coordinate Use and Scheduling of Facilities for Practices and Events

Always go through the proper protocol when using facilities. Permits are usually necessary and often due two weeks or more prior to when you’re requesting usage.

Plan ahead to ensure you get the practice dates and times you want.

Know what groups have priority in each facility.

Stay in communication with the person who schedules each facility, confirming after your request has been made.

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