Evaluation and Recognition


Jump to:
Acknowledge and Reward Contributions of Volunteers
Develop an Awards Program
Follow Through


1. Acknowledge and Reward Contributions of Volunteers

Develop a system for recording volunteer hours.

Consider providing incentives to volunteers based on number of hours served.

Example: For two hours served, you receive one free concession stand item. For twenty hours, a trinket from your organization such as a t-shirt. For forty hours, a gift certificate to a local restaurant or movie tickets.

Regardless of the number of hours a volunteer has served, send them a thank-you note and encourage them to volunteer again. Most people volunteer because they want to, not because they are trying to receive incentives. A simple form of recognition like a certificate of appreciation is often all that a volunteer needs to feel appreciated and to keep coming back.

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2. Develop an Awards Program
(Develop an Awards Program that Regularly Recognizes Good Sportsmanship by Coaches, Players, and Fans)

Provide short forms or cards for coaches, players, and fans to record “displays of good sportsmanship”, which can be submitted to the sports association for further recognition.

Require that each team or coach select a “good sport” of the game, which could be a player, fan, or coach.

Replace “Most Valuable Player” awards with “Best Sportsmanship” awards.

Enter your local “Good Sport” winners into state contests/drawings for recognition.

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3. Follow Through
(Develop and Follow Through with an Objective Procedure for the Annual Review of the Performance of Coaches and Administrators)

Develop a survey for parents to fill out evaluating the performance of each coach and league administrator, where applicable.

Example: Traveling Baseball/Softball Parent Survey

In an effort to maintain and improve these programs, we are asking that you fill out this short survey and return to Community Education by XXX. We appreciate your time and input.

My child participated in: Baseball or Softball
Age Group: 12 13 14 15 16
Coach:

Please rate/circle the following items: (1=Poor, 10=Excellent)

Overall Experience: 1 2 3 4 5 6 7 8 9 10
Coaches Knowledge: 1 2 3 4 5 6 7 8 9 10

Please rate/circle the following items: (1=Adequate, 10=Above & Beyond)

Coaches Volunteer Time: 1 2 3 4 5 6 7 8 9 10

Please rate/circle the following items: (1=Sometimes, 10=All the Time)

My child was treated fairly: 1 2 3 4 5 6 7 8 9 10

Please rate/circle the following items:

Number of Tournaments: Not Enough Too Many Just Right
Length of Season: Too Short Too Long Just Right

Please rate/circle the following items: (1=Strongly Disagree, 10=Strongly Agree)

My child’s skills improved: 1 2 3 4 5 6 7 8 9 10
My child had fun: 1 2 3 4 5 6 7 8 9 10
Based on this year’s experience, my child will participate next year: Yes No Unsure

Additional Comments:

Thank you for your time!

Develop a survey for youth to fill out evaluating the performance of each coach.

Example: Traveling Baseball/Softball Player Survey

In an effort to give each player a great summer experience, we are asking that you fill out this short survey and give to your parent to return to Community Education by xxx.

I participated in: Baseball or Softball
Age Group: 12 13 14 15 16
Coach:

Please rate/circle the following items: (1=Poor, 10=Excellent)

Overall Experience: 1 2 3 4 5 6 7 8 9 10
Coaches Knowledge: 1 2 3 4 5 6 7 8 9 10

Please rate/circle the following items: (1=Sometimes, 10=All the Time)

I was treated fairly: 1 2 3 4 5 6 7 8 9 10
I tried my best in practices and games: 1 2 3 4 5 6 7 8 9 10

Please rate/circle the following items:

Number of Tournaments: Not Enough Too Many Just Right
Length of Season: Too Short Too Long Just Right

Please rate/circle the following items: (1=Strongly Disagree, 10=Strongly Agree)

I learned and my skills improved: 1 2 3 4 5 6 7 8 9 10
I had fun: 1 2 3 4 5 6 7 8 9 10
Based on this year’s experience, I will participate next year: Yes No Unsure

Additional Comments:

Thank you for your time!

Develop a survey for coaches to fill out evaluating the performance of administrators.

Develop a set of expectations for coaches that administrators can review with coaches before and after the season. During the season, administrators ahould observe coaches during practices and games to assess the coaches’ performances. Sometimes this involves many teams; make a calendar to be sure all coaches are observed.

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